Guidelines

The One Stop Weekly student newsletter is a weekly newsletter published every Tuesday during the semester and distributed via the RAMS email list to undergraduate and graduate students at Rutgers–New Brunswick. The newsletter is produced by the One Stop Student Services Center and contains official and timely student information with a primary focus on health, safety, finances and academics. Students are responsible for knowing the information in these notices and taking appropriate action. 

Because the newsletter is only intended for timely policy and official updates, it is does not include information about ways to be involved on campus, either through internships, employment, leadership positions or attendance at events. Events can be posted on the centralized GetInvolved student events calendar (request a profile) and student employment, internship, and leadership positions can be posted on the Rutgers Handshake career management system.

In addition to the email newsletter, this website contains the current version of the newsletter and an archive of past messages. For additional information, follow any of the links in our announcements.

The One Stop Student Services Center (One Stop) at Rutgers University–New Brunswick represents an integrated and coordinated cross-functional service in the areas of financial aid, student accounts, and registration. One Stop acts as a “single point of service” across these areas to promote a progressive, simplified, and consistent student experience and a culture that supports student satisfaction and success. Submit your questions using the contact form, visit the One Stop at Dr. Samuel Dewitt Proctor Hall located at 65 Davidson Road on Busch Campus, or call 848-445-4636 (INFO).

General Criteria for Submission

  • The newsletter is for officiial notices from university departments that are focused on deadlines, policies, and important information that needs to broadly reach undergraduate and graduate students in New Brunswick. To keep the focus on essential information that supports student success, and to avoid duplication with other central resources, the newsletter does not include announcements regarding campus employment, internships, leadership opportunities or events.
  • To post information about student employment, internship opportunities, or leadership positions, departments should request an employer account for Rutgers Handshake, a central career management system. 
  • To post events and program announcements, departments should request a profile and post on GetInvolved, a central website for involvement which includes a student events calendar.  
  • Only Rutgers faculty and staff can submit information for consideration in the newsletter.
  • Submissions for the One Stop Weekly must be sent using the online submission form.
  • Submissions must be received by Thursday at noon to be considered for the following Tuesday’s publication. Messages must be brief and are limited to 500 characters or about five lines.
  • All submissions are subject to review, approval, editing and placement within the newsletter. One Stop staff will work with submitters to edit content, if necessary.
  • Individuals who submit information to the One Stop Weekly must ensure the accuracy, timeliness, and reliability of the submitted material.
  • Flyers and other attachments may not be submitted.
  • Messages from student groups or other unofficial notices will not be posted.
  • Incomplete submissions will not be published or posted.

Newsletter Sections

Notices

Important Notices

The information in this section includes new or important policies, deadlines or notices.

Example messages: term bill payment deadline, deadlines for awards and scholarships, diploma applications, semester session registration, semester add/drop deadlines, dining plan change deadlines, health insurance waiver and enrollment deadlines, voter registration deadline, and phishing and cybersecurity notices. 

Note: these will be included as an Important Notice once and if requested for subsequent newsletters, will be included in the Upcoming Deadline section. 

The following sections are to raise awareness about essential resources and services that have relevance throughout the semester. They are not urgent, but the information and reminders are intended to help support student success.

Academics

Examples - Reminders to schedule advising sessions in advance of course registration; Announcement of a new course offerings; Learning Center services and strategies for academic success; Information about Byrne Seminars and registration, etc.

Financial 

Examples - How to provide parent/guardian access to the myGuest Dashboard; Information about the One Stop Student Services Center; Information about SAP (Satisfactory Academic Progress) and Financial Aid; waive or enroll in the Student Health Insurance Plan; Financial Literacy resources, etc.

Health

Examples - Announcement about flu season, strategies to avoid, flu vaccine clinics; How to change meal plan or access a nutritionist; Information about change in hours for Health Center; Strategies for stress reduction; Reminders about “Let’s Talk” services for casual conversations with a counselor, etc.

Safety

Examples - Announcements about late night bus services; Rutgers University Police Department services; Violence Prevention Victim Assistance resource information, etc.

General

Examples - Information about preferred name or updating directory information, FERPA guidelines; Services available to explore career interests and majors with Career Exploration and Success; Updated hours or change of hours for Student Centers; On-Campus polling locations; Douglass Residential College or Honors College information, etc.

Upcoming Deadlines / Dates

Repeat deadlines in important notices and some key deadlines or information from other sections.

Jobs, Internships and Leadership Positions

Students should regularly check out the employment listings available on Rutgers Handshake, your primary career management portal brought to you by the Office of Career Exploration and Success. On-campus part-time jobs are also regularly posted to the platform by campus departments.

Campus Involvement Opportunities and Events

Students should regularly check out the calendar of events at GetInvolved.

Did You Know?

This section is generated by One Stop staff and contains interesting facts and information about Rutgers and the surrounding community.